Spring Nut Sale

Introduction

The Overland Trails Council has teamed up with Virginia Diner to bring a spring product sale option to our units. In an effort to allow Scouts to be thrifty and pay their own way, the sale is designed to help units raise funds for summer activities. Many packs, troops, and crews fund their unit through the popcorn sale in the fall, and use the spring nut sale to “fund the Scout”. This is a great opportunity to help raise the funds necessary to give each youth the opportunity to attend camp.

Sale Highlights

  • This is both a Show & Sell and Take Order sale. Units can do one or the other or both.
  • The unit commission is 40%.
  • The Take Order works much as our popcorn sale. Scouts us an order sheet to take orders from their customers, then deliver the product and collect the money later.
  • Chocolate products are only available with Show & Sell sales. This is due to the nature of the product and storage temperature concerns.
  • The Show & Sell allows units to buy the product by the case and sell it directly to the customer with no waiting.
  • Units must buy Show & Sell products by the case. Up to 25% of the Show & Sell product that a unit purchased may be returned free of charge. Anything above 25% will be charged a 15% restocking fee. All product must be returned by March 20, 2020. No returns will be allowed after that.
  • The council will have extra product on hand in case a unit runs out of Show & Sell product.

Step By Step Instructions

  1. Fill out your Unit Commitment form either online or in paper and submit it by January 27, 2020. If submitting it in paper, either mail or drop it off at either our Grand Island or North Platte Scout Service Center. The online form can be found here.
  2. Remember that the unit may participate in the Show & Sell sale, the Take Order sale, or both.
  3. For Show & Sell sales:
    1. Fill out your Show & Sell Order Form either online or in paper and submit it by January 27, 2020. If submitting in paper, either mail or drop it off at either our Grand Island or North Platte Scout Service Center. The online form can be found here.
    2. Pick up your product on February 12, 2020 from the Grand Island Service Center. You will receive a packing list and invoice at this time.
    3. If you have leftover product at the end of the sale, you can return it to either the Grand Island or North Platte Service Center by March 20, 2020 to get full credit on your invoice.
    4. A single check should be submitted to the Grand Island or North Platte Service Center no later than March 20, 2020. It should be paid to the order of Overland Trails Council, and should pay for the full amount of the invoice less the product returned.
  4. For Take Order sales:
    1. Pick up order forms from either the Grand Island or North Platte Service Center and distribute to your Scouts.
    2. Sale begins on February 15, 2019. Encourage your Scouts to start selling at that time.
    3. Periodically check in on your Scouts to see how they are doing. Give them some additional motivation if they are not meeting personal or unit goals.
    4. Collect all order forms from your Scouts, fill out the Unit Master Tally Form, and upload to the website no later than March 20, 2020. The upload link can be found here.
    5. Pick up your product on April 3, 2020. Locations will be announced on the council website and Facebook page. You will receive a packing list and invoice at this time.
    6. Deliver product and collect money.
    7. A single check should be submitted to the Grand Island or North Platte Service Center no later than April 22, 2020. It should be paid to the order of Overland Trails Council, and should pay for the full amount of the invoice that was given to the unit when the product was picked up.

Key Dates

  • January 27 - Unit Committment Form due
  • January 27 - Show & Sell orders due
  • February 12 - Show & Sell product pickup; Nut sales begin
  • March 20 - Show & sell payments and returns due; Take Order sale product order due
  • April 3 - Take Order product pickup
  • April 22 - Take Order payment due

Payments

Payments will be made to the Overland Trails Council. Checks must be dropped off at Grand Island or North Platte Service Center or mailed to:

Overland Trails Council
PO Box 1361
Grand Island, NE 68802-1361

** Late payments will be assessed additional fees. **

Forms

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